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Tax benefit: easily recover foreign VAT

Most companies and organizations know only too well that they can report much of their business costs – and those of their employees – to the tax department, such as the costs of a refueling or parking session. What many people don’t know, however, is that you can also recover foreign VAT from the tax authorities of the country in question. However, reclaiming a VAT can be a time-consuming process, both with respect to domestic and foreign transactions. Time to introduce another important fact that may not be known yet: for all transactions within Europe that you pay with the MAES Mobility Card, VAT recuperation is a piece of cake. Discover quickly why that is the case!

Far-reaching automation

The MAES mobility card is linked to a system that enables far-reaching automation. Thanks to a collaboration with VAT specialist VATit, for example, you no longer have to worry about the specific minimum amounts and rules that each individual European country uses for the return of VAT (for example, in some EU member states it is not allowed to pay for expenses such as restaurant costs VAT refund request). VATit made an inventory of all these rules in its information system, which automatically knows which amounts are eligible for VAT recovery.

Reclaim foreign VAT: no stress factor

Thanks to the extensive European network of VATit, you increase your chances of successfully reclaiming VAT that you paid abroad. If you and / or your employees regularly reside in other European countries and then incur business costs, a MAES mobility card will save you a lot of work. VATit ensures that your VAT recuperation runs as efficiently as possible and achieves maximum savings – not to mention the time gained.

Thanks to the MAES Mobility Card, you will not lose money

It may be clear: if you do not reclaim VAT on foreign invoices, you will lose precious money – and that is obviously not an attractive idea. The MAES Mobility Card ensures that recovering foreign VAT is no longer something to worry about. And that is again an attractive idea!

FAQ

Hoe kan ik een extra kaart aanvragen?

You can easily do this via the online management module of the MAES Mobility Card.

Help, my MAES Mobility Card has been lost or stolen.

Have you lost your MAES Mobility Card or has it been stolen? Report this loss directly to the police and the MAES customer service. The MAES Mobility Card is then immediately blocked. It is also possible to report the loss of your card online. Log in on ‘My MAES’ and click on ‘lost’ with your data and your card is immediately blocked. The “Lost and stolen” department is available 24 hours a day, 7 days a week.

Call MAES:

+ (32) (0) 3 889 89 89
After this, a new MAES Mobility Card will be created immediately, which will be sent to you as soon as possible. The PIN code of your new MAES Mobility Card will not change.

What does a MAES Mobility Card cost?

We would like to refer you to the rates of the MAES Mobility Card.

What is the difference between a MAES fuel card and a MAES Mobility Card?

With a mobility card you can, among other things, refuel in Europe, charge electric, buy tickets for public transport, pay parking fees (underground and above ground) and more …. – Click here for more information about our rates

What are the benefits of a MMC?

With an MMC you do full cost control regarding mobility. Everything is centralized on one invoice and therefore you no longer need to keep receipts (except for restaurant receipts). Belgian VAT can easily be recovered in this way. In a second phase, a mobility card can be used to allocate budgets to employees in the context of the cafeteria plan / mobility budget and flex plan.

Can the MAES Mobility Card replace my existing MAES fuel card?

Depending on individual needs, this certainly is a possibility. Are you only looking for a fuel card with which you can refuel budget-friendly? Then the MAES fuel card is the best option. Do you need more mobility options? Then remember that you enjoy the same conditions with the MMC as with our MAES fuel card

Where can I refuel with MMC in the BENELUX and the rest of EUROPA?

In Belgium you can refuel at all our own stations with the MAES Mobility Card. You can find them here. Outside of Belgium you can refuel at stations where they accept a VISA card in the following countries: Andorra, Bosnia and Herzegovina, Bulgaria, Cyprus, Denmark, Germany, Finland, France, Greece, Hungary, Ireland, Iceland, Italy, Croatia, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, Austria, Poland, Portugal, Romania, Serbia, Slovenia, Slovakia, Spain, Czech Republic, Turkey, United Kingdom, Sweden and Switzerland.

Can I replace my OBU with the MMC?

No that is not possible. You can pay toll with the MMC in Europe but for the kilometer toll in Belgium an OBU remains necessary.

I am a “private person”. Can I also request the MMC?

The card is only intended for the holders of a VAT or company/business number.

Which VAT can I recuperate?

Only Belgian VAT can be reclaimed. With regard to parking, all VAT will be clearly stated on the invoice. For street parking there is no VAT charge, but there is for parking behind a barrier. Regarding the recuperation of VAT on restaurant expenses, you must keep the receipts as drink and food have a separate rate and therefore only can be split up on the restaurant ticket.

What about foreign VAT?

For expenses abroad you will receive an invoice with foreign VAT, which you can not settle in Belgium.

You have two options there:

  1. Reclaim the foreign VAT yourself in the country concerned via Intervat / VatRefund;
  2. Or you can have this done by our partner VAT-IT. MAES negotiated a favorable rate with them (20% of the VAT amount on a no cure no pay basis) in order to reclaim your VAT. In that case, send an e-mail to maes@vatit.com and they will contact you.

Can my MMC be put on a license plate?

An MMC is always registered on a name and is personal. On license plate is not possible and it is also not transferable to third parties.

Will my card be replaced FREE in the event of loss, theft or damage?

No. If you lose your card or it is stolen, you should block the card via CARD STOP. New cards are delivered at the applicable rates.

Can I change my PIN code or take over the code from my existing (MAES) fuel card?

You can choose your PIN yourself when requesting the MMC via a Self Service Web application. This code can and may therefore be the same as that of a MAES fuel card.

Kan ik vignetten betalen (bvb. OosteCan I pay vignettes (eg Austria, Switzerland) with the MMC?rijk , Zwitserland) met de MMC?

If the cardholder is authorized for Parking / Toll and the payments are made physically, whereby the payment at the terminal actually takes place on the code for “Toll & Bridge fees”, these Eurovignettes can indeed be purchased. However, this is not possible via the internet.

I work in Belgium, but I only have Dutch VAT / company number? Can I also apply for the Maes Mobility Card?

No, this is not possible. We refer you directly to www.xximo.com

How do I apply for a MAES Mobility card?

You can request an MMC by sending an email to mmc@maesmobility.be, we will then send you the application forms. Here you can find all information.

What are the steps to apply for a MAES Mobility Card

Are you interested in the MMC? Send an email to mmc@maesmobility.be with your info!

How fast will I receive my MAES Mobility Card

When we receive the application, we start as soon as possible. As soon as you get an account, you have to apply for the MMC yourself. After this request, the MMC is prepared and shipped, this can take up to 2 weeks.

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